Marine Project Coordinator

OEG is a leading energy solutions business, providing mission critical infrastructure assets and services to the global offshore energy industry. Through our specialist divisions - topside, marine, subsea, cables, logistics and industrials, we are a pivotal link in the global offshore energy project chain, ensuring our customers’ projects are delivered safely, reliably and efficiently.

Project Management

• Liaison with Project team as required.
• Assist with the project documentation writing prior to project commencement as required.
• Writing and maintaining project briefs for projects undertaken.
• Proof/verification of weekly reports.
• Proof/verification of monthly reports.
• Assist with other projects as required/when other team members are absent/holiday.
• Assist with the management/upkeep of Atlas.
• Assist with the management of personal certification/personnel files. 

Personnel Management

• Catchup calls (Weekly).
• Sourcing manpower for service continuity (if required).
• Sourcing of IT/systems as per project requirements.
• Requesting PPE/clothing prior to project commencement.
• CV updating.
• Keeping the MC Rota up to date as assigned.
• Updating the weekly MC report and attending the MC weekly meeting.
• Assisting accounts with invoicing checking (end of month), as directed.
• Travel booking in advance (liaison with the Travel team)
• Accommodation management.
• Visas/Permits for personnel as required/necessary.

Vessel Inspections

• Close Liaison with the Vessel inspection Coordinator to assist as required and cover during leave.
• Manage the daily running of the vessel inspection coordination.
• Arrange vessel inspections
• Send quotations to clients
• Raise Pos for Inspectors
• Engaging with current and potential clients
• Proof read all inspections and upload onto the correct platforms
• Recruit new inspectors as and when needed
• Any additional administration jobs required

• Assist other departments as required.
• Undertake other office-based admin tasks as instructed
• Computer literacy skills – Intermediate Excel, Word Knowledge of Standard Forms of Contracts
• Industry and/or offshore experience. (desirable)
• Previously worked in an administrative role for at least 2 years.
• Able to demonstrate competency with IT skills.

To have a general understanding of the areas of our QHSE Management System and OEG’s QHSE aims and objectives that are relevant to the role.

Comply with the requirements of OEG Energy Group Policies and the responsibilities within the wider QHSE Management System.

Promoting:

• a proactive health and safety culture focussed on the prevention of work-related injury or ill health and continual improvement in our processes / performance.

• environmental sustainability and energy efficiency whilst minimising our environmental impacts and preventing pollution.

• a quality culture that brings values to our business, our customers and other interested parties ensuring quality issues and opportunities for improvement are identified and implemented.

• Good planner and able to assess own performance.
• Be able to think clearly and analytically.
• Excellent interpersonal and communication skills Self-motivated
• Results-orientated Positive outlook
• Be able to gather unbiased information Reliable.
• Well-presented and business-like.
• Able to deal with difficult clients or customers.
• Clear focus on customer satisfaction
• Industry and/or Marine experience. (desirable)

• GCSE Maths and English or equivalent Grade C / Level 2 and above.
• A full UK drivers' license